MCI zoekt Meetings Project Manager | Conference Matters

MCI zoekt Meetings Project Manager

Conference organiser MCI is looking for an independent and flexible Meetings Project Manager for a full time position

At MCI we believe that when people come together, magic happens. That is why we’ve been bringing people together trough innovative meetings, events, congresses and association management since 1987.

As our new Meetings Project Manager within our Corporate Division at the Amsterdam office, you will be responsible for full delivery of meetings for one of our biggest clients from the healthcare industry. You are required to work independently on stand-alone meetings, have a strong eye for detail and willing to travel internationally. Powered by a work culture that’s focused on high performance, flexibility and accuracy, this is a great opportunity to join an energetic team of young- professionals that delivers projects for clients all over the world.

Main responsibilities

Project Management

  • Hands- on management of projects including planning, budgeting, quality control, client relationship, etc.
  • Managing projects teams on events both during the preparation phase, on- site and wrapping up a project, in line with client regulations, compliance requirements, processes and expectations
  • Planning and delivering projects to effectively accomplish client goals & objectives, as per defined SLAs and measures against given KPIs
  • Supervising final production and presentation of proposals to clients (concept, creativity, planning, time line, staging guides, quality, budget, resource, profitability, etc.)
  • Participating in event debriefings, gathering client feedback and market intelligence; escalation of information where appropriate

Leadership & Relationship Management

  • Regular and frequent communication with clients to monitor satisfaction and take corrective actions
  • Maintaining enthusiasm and professional standards within the event/project teams

Financial Management

  • Ensuring profitability of the events and projects organised, managing and verifying all income and expenditure
  • Proper administration and reconciliation (operational, financial – internal & external) of all projects handled by project teams
  • Cash flow management, supplier negotiation (prices, payments, cancellation and upgrade policy), site visits, supplier presentations where appropriate

Administration and IT

  • Monitoring pricing and processes applied are correct and optimal
  • Optimizing efficiencies; advising Account Manager / Account Director of new business opportunities

Job requirements

  • A minimum of 3 years’ experience in project management for (healthcare) meetings industry demonstrating consistent progression in roles and responsibilities (knowledge of EFPIA regulations)
  • Educated to minimum bachelor degree level/professional qualification or qualified by experience
  • A proven track record of managing and motivating teams and delivering small-and large scale projects in a service environment
  • Good knowledge of international destinations- hotels and venues (for MICE projects)
  • Ability to take decisions and prioritize tasks, and to remain calm under stress
  • Proven experience in advanced budget monitoring management
  • People management skills, to the level of managing a team pre event and on site
  • Knowledge of registration systems (Cvent is a plus)
  • Prepared to work independently with minimum supervision, taking personal responsibility for the assigned projects
  • Fluent in English written and spoken (French and German is a plus)
  • Flexibility to work in weekends or evenings
  • Open to international travel on frequent basis


What we offer you:

  • Informal, casual, young working environment
  • Full time job, 40 hours per week
  • Unlimited learning possibilities via MCI academy

If you think you are the right person for this job, please send an email with resume to